The Human Resources Coordinator (HRC) provides clerical and administrative support to the Human Resources Department. The HRC assists with all internal and external HR related inquiries or requests from clients and consults with management to ensure compliance. They coordinate with clients, brokers, adjusters, employees etc. regarding any leave of absences and workers compensation to ensure proper procedure and paperwork is being distributed in a timely and accurate manner. They are also in charge of scheduling meetings and maintain reminders and agendas with clients, brokers and management.
Essential Job Functions
Overseeing data entry into HRIS
Overseeing compensation and record keeping
Assisting and performing new hire orientations
Responding to notices from EDD
Coordinate with client to ensure EEO-1 is properly administered and reported
Filing and managing workers’ compensation claims
Assisting with worker’s compensation and general liability renewals
Assisting and coordinating with clients regarding safety and hazard compliance as per OSHA rules and regulations
Assisting in administering and managing LOA cases
Coordinate with HRAs to determine that HR Reports are generated accurately.
Coordinate with clients to ensure all necessary documentation is being sent for proper execution of claims and/or requests
Coordinate with brokers and policy account managers to ensure policies are up to date and properly administered.
Assisting with 401k management and auditing processes
Assisting with employee issues such as terminations, write ups, investigations etc., specifically the documentation of these issues
Overseeing the maintenance of employee files and the HR filing system, and ensuring employee files are up-to-date
Answers employee questions about human resources policies and procedures, and refers to Management as needed
Assisting with Start Up Services
Update Client Summary listing on a regular basis
Participate in webinars/seminars to improve knowledge of HR practices
Maintain confidentiality of clients
Perform other duties as assigned
Knowledge, Skills and Abilities
Effective oral and written communication skills. Bilingual abilities are valued
General knowledge of various employment laws and practices.
Excellent interpersonal skills.
Skills in database management and record keeping.
Able to exhibit a high level of confidentiality.
Excellent organizational skills.
Must be able to identify and resolve problems in a timely manner.
Must be able to gather and analyze information skillfully.
Proficiency with basic Microsoft Office applications and HRIS
A high school diploma or equivalent
Degree or certification valued
Minimum of 2-4 years experience in the field or related area preferred
Ability to follow pre-established guidelines to perform a variety of functions
Ability to follow professional appearance and dress code guidelines
Ability to communicate effectively and professionally with clients and others