Human Resources Benefits Coordinator

Summary Description:

The Human Resources Coordinator (HRC) provides clerical and administrative support to the Human Resources Department. The HRC assists with all internal and external HR related inquiries or requests from clients and consults with management to ensure compliance. They coordinate with clients, brokers, adjusters, employees etc. regarding any leave of absences and workers compensation to ensure proper procedure and paperwork is being distributed in a timely and accurate manner. They are also in charge of scheduling meetings and maintain reminders and agendas with clients, brokers and management.

Essential Job Functions

• Overseeing data entry into HRIS
• Overseeing compensation and record keeping
• Assisting and performing new hire orientations
• Responding to notices from EDD
• Coordinate with client to ensure EEO-1 is properly administered and reported
• Filing and managing workers’ compensation claims
• Assisting with worker’s compensation and general liability renewals
• Assisting and coordinating with clients regarding safety and hazard compliance as per OSHA rules and regulations
• Assisting in administering and managing LOA cases
• Coordinate with HRAs to determine that HR Reports are generated accurately.
• Coordinate with clients to ensure all necessary documentation is being sent for proper execution of claims and/or requests
• Coordinate with brokers and policy account managers to ensure policies are up to date and properly administered.
• Assisting with employee issues such as terminations, write ups, investigations etc., specifically the documentation of these issues
• Overseeing the maintenance of employee files and the HR filing system, and ensuring employee files are up-to-date
• Answers employee questions about human resources policies and procedures, and refers to Management as needed
• Assisting with Start Up Services
• Update Client Summary listing on a regular basis
• Participate in webinars/seminars to improve knowledge of HR practices
• Maintain confidentiality of clients
• Perform other duties as assigned

Knowledge, Skills and Abilities

• Effective oral and written communication skills.  Bilingual abilities are valued
• General knowledge of various employment laws and practices.
• Excellent interpersonal skills.
• Skills in database management and record keeping.
• Able to exhibit a high level of confidentiality.
• Excellent organizational skills.
• Must be able to identify and resolve problems in a timely manner.
• Must be able to gather and analyze information skillfully.
• Proficiency with basic Microsoft Office applications and HRIS
• A high school diploma or equivalent
• Degree or certification valued
• Minimum of 2-4 years experience in the field or related area preferred
• Ability to follow pre-established guidelines to perform a variety of functions
• Ability to follow professional appearance and dress code guidelines
• Ability to communicate effectively and professionally with clients and others
• Ability to work independently