Executive Assistant

Summary Description:

The Executive Assistant (EA) must be proficient in their knowledge of the company and FLORES SOPs in order to effectively write and communicate on behalf of the executive team. Responsibilities include assisting the executive leaders with special projects, consulting reports and managing information flow in a timely and accurate manner. The EA will also have a heavy emphasis on FLORES brand building and attend networking and marketing events.

Essential Job Functions

• Receive and direct telephone calls and relay conversation and pertinent messages to others while maintaining accuracy, clarity and confidentiality.
• Coordination of Executive leaders calendars, travel and meetings
• Consulting report writing
• Attending meetings with Executive team, taking diligent documentation
• Ability to write flow charts, power points and presentation packets
• Analyze, document and prepare writeups on accounting processes
• Assist with writing of pro-formas, budgets and financial statements
• Administrative and support tasks as required by executive leaders
• Prepare reports and drafts of final work products for executives to review
• Director of First Impressions. Presents a positive attitude with all guests as well as staff, leading by positive example to entire FLORES team.
• Director of FLORES CRM software and regular reporting of it to leadership team
• FLORES brand and culture builder. Attending networking and marketing events as FLORES ambassador
• Maintain confidentiality of clients
• Perform other duties as assigned

Knowledge, Skills and Abilities

• Solid interpersonal and phone skills
• Positive attitude
• Proficiency with basic Microsoft Office applications and HRIS
• Experience using MAS 100, Compeat, Quickbooks, Payality, Intacct applications is desirable
• Experience in Retail or Hospitality Accounting is preferred
• Degree in accounting or a related area is required
• Minimum of five years bookkeeping experience
• Ability to follow pre-established guidelines to perform a variety of functions
• Ability to follow professional appearance and dress code guidelines
• Strong organizational and problem solving skills
• Ability to multi-task, work under pressure and meet deadlines
• Ability to communicate effectively and professionally with clients and team is essential
• Ability to work independently