Accounting Associate II

Summary Description:

An Accounting Associate II’s (AAII) responsibilities include the oversight and analysis of the full bookkeeping process for a set of clients to ensure quality and accurate financial statement reporting to customers. An AAII is responsible for fully managing the accounting cycle in an efficient and productive manner in order to ensure client deadlines are met. An AAII has a heavy focus on strong communication, training and overall relations with clients, vendors and their direct FLORES team members. An AAII is considered advanced enough in accounting skills that their work can go out to customers with little to no oversight by their Accounting Manager. AAII’s are leads on their assigned accounting team and assist their AMs with special projects and overall team accountability.

Essential Job Functions

• Processing of accounts payable, AP trial balance audits, AP credit cards
• Processing of sales and sales tax returns, prepayments and audit of AAI work
• Full Payroll processing, payroll audit and setup, payroll postings
• General ledger entries and account reconciliation, intercompany reconciliations
• Communicating with clients including fielding and answering their questions on financials
• Working with vendors to resolve any issues
• Tracking fixed assets and assessing whether or not the entries belong in FFE
• Maintenance of 1099 vendors, auditing 1099 reports and accurate 1099 filing
• Custom report writing using SAGE intelligence
• Advanced job duties for third party software including but not limited to Payality and Compeat; including specific tasks, but not limited to: User Set Up, Report & Export Batch Set Up, Ops Statement Maintenance, Accrual Postings, Compeat True Ups, GL sales & rules mappings, troubleshooting non-polling locations
• 3rd Party account reconciliations and audits
• Preparing and analyzing financial statements
• Perform a variety of clerical functions, including data entry, filing, faxing, scanning and photocopying of documents
• Upkeep of client templates
• Assisting with budgets maintenance
• Prepaid reconciliations and audits
• Balance Sheet audits
• Special projects to assist accounting team as assigned by Accounting Manager
• Maintain confidentiality of clients
• Perform other duties as assigned

Knowledge, Skills and Abilities

• Solid interpersonal skills
• Proficiency with basic Microsoft Office applications
• A high school diploma or equivalent is required
• An associate or Bachelor degree is valued
• Minimum of five years bookkeeping experience preferred
• Ability to follow pre-established guidelines to perform a variety of functions
• Ability to follow professional appearance and dress code guidelines
• Strong organizational and problem solving skills
• Ability to communicate effectively and professionally with clients and others
• Ability to work independently